Checklist for Planning Successful Events at Tufts

1. Make your room reservation using R25 online (Tufts University’s space reservation software at http://events.studentservices.tufts.edu/wv3 ) or by contacting the curator of the space directly if the room is not listed in R25. (Note: This may need to be done weeks or even months in advance if you want to reserve a popular room.)
   
   
2. Decide on your Menu and Service Option

   Choose your menu by visiting the online Menu, which includes the most updated selections and pricing.

   Choose your Service Option (Economy, Standard, or Executive) and decide if you want to order or upgrade to any of the tablecloth, dinnerware, and service equipment options that are available with your Service Option. Note: All three Service Options may not be appropriate or available for all types of menu items.

3. Call Tufts Catering at 617.627.3411 to place your order as early as possible. (Please see How to Order and Ordering Deadlines for information about when you need to order and confirm your guest count, etc.) Our Catering Specialists can assist you with your Menu and Service Option selections, etc.
   
   
4. Fax a signed Interdepartmental Requisition (IDR) to 617.627.5472 to confirm your request.
   
   
5. Send a copy of the signed IDR through campus mail to Tufts Catering at 89 Curtis Street, Medford Campus to pay for the event. Call Facilities at 617.627.3496 to arrange tables and chairs for the event. Also, have Facilities arrange room clean-up with One Source custodial contractors if you would like help with clean-up. (optional)
   
   
6. Call Tufts Catering at 617.627.3411 to confirm your final guest count no later than three days before the event.
   
   
7. Please refer to the detailed Event Planning Information and the complete descriptions of the Three Service Options.
   
   

Important Contact Information